Meets pressing community needs by mobilizing caring New Yorkers in volunteer service.

Seasonal Production Coordinator

This seasonal role will be with New York Cares beginning late April 2023 through September 2023.

The Production Coordinator is an on-the-ground, frontline planner of high-quality, volunteer-powered events. Whether providing an enriching reading experience to a class of young students or planting native flora in a local park, the Production Coordinator thrives on “making things happen” via excellent and seamless, end-to-end event production quality. You will plan the day from beginning to end, meeting the goals of our Community Partners, leading the volunteers, ensuring the appropriate supplies are available, and consistently delivering projects that make New York Cares proud.


Key Stakeholders

The Seasonal Production Coordinator reports directly to the Associate Vice President of Program Operations and works collaboratively with a team of dedicated full-time and seasonal event production staff.

Scope of Responsibilities 

- Coordinate and execute volunteer events for up to 100 people according to their design.

- Act as the point person on corporate volunteer projects, leading volunteers onsite through the day’s tasks.

- Execute best-in-class volunteer management practices.

- Conduct site visits and phone calls with nonprofit partners to identify key event elements and factors influencing event production.

- Conduct project overview calls with nonprofits, volunteer leaders, and corporate sponsors.

- Submit purchase orders with supply details to the Event Operations team.

This list is not an exhaustive job description. It is meant to describe the Production Coordinator's essential duties and range of responsibilities. Additional duties may be assigned as needed.


Event Management and Problem-Solving

A basic understanding of event management. (you will coordinate and execute volunteer events for up to 100 people according to their design. You will ensure events run smoothly and produce the desired outcome. You should be proficient in creating a plan for the day, including a run of the show, that forecasts multiple possibilities and their respective solutions.)

- A talent for agile problem-solving. (You drive toward solutions, focusing on outcomes and impact. You are proficient at problem-solving on the fly. It is the way of the event management world. You will need to expect and prepare for roadblocks, and quickly troubleshoot and resolve issues as they arise. What kind of roadblocks? Maybe the paint went missing for a volunteer project. Not to worry, you have already found two stores nearby where you can call for a replacement.)

Relationship Management and Cultural Competence

A ready ability to build rapport and relationships with new people. (You will meet new people daily during our high season and bi-weekly during our quiet times. You must be able to identify, initiate, and foster trust relationships with internal and external stakeholders by offering them an experience of well-executed projects.)

- An empathetic grasp of the many social nuances, practices, and worldviews of people of diverse backgrounds, identities, and cultures, and the ability to use that understanding toward effective interactions with people within various communities. (You will maintain a continued awareness of the social and racial justice issues facing the people in communities served by New York Cares.)

Presentation Skills and Data Analysis

An ability to convey a message in-person or virtually, facilitate discussions and answer questions effectively. A desire to constantly improve using data as your guide is required.

Other Essential Skills and Abilities

Live within a 2-hour commutable distance to New York City.

- Able to provide proof of full vaccination against COVID-19 by hire date.

- An ability to lift/carry supplies and equipment weighing up to 35 pounds for events you staff or supplies you need to move.


$21/Hour, minimum 35 - 40 hours per week, Monday – Friday (with the possibility of some weekends) beginning mid-April 2023 through September 2023.


To apply, please submit your resume via LinkedIn.


About the Volunteer Events Team 

New York Cares’ Volunteer Events team ensures that every service experience our stakeholders have is of best-in-class quality. The department focuses on the production and execution of our volunteer events and projects and ensures that they follow the best volunteer engagement practices. The team make certain that projects are impactful and meet the goals of our Community Partners while following the best practices of volunteer engagement.