Reporting to the Executive Director, with a dotted line to the Chief Development Officer, the Assistant to the Executive Director and Board Liaison manages the Executive Director’s schedule, coordinates a variety of activities and initiatives with New York Cares, serving as a primary contact to the Board of Directors and taking on a variety of special projects.
Job duties will include, but are not limited to:
- Providing administrative support to the Executive Director including strategic management of the calendar, making travel arrangements, and screening phone calls
- Managing email, including screening, forwarding and responding to emails, as appropriate, for the Executive Director
- Drafting internal and external correspondence on behalf of the Executive Director
- Overseeing board meeting logistics and working with board and staff leadership to prepare board meeting materials;
- Organize special events for the board, such as donor receptions
- Scheduling Board Committee meetings
- Coordinating with staff to prepare Executive Director and Chief Development Officer for Board member and donor meetings
- Assisting the Executive Director in keeping internal and Board-related initiatives and special projects on track
- Performing general administrative duties, such as photocopying, organizing mailings, and filing for Executive Director and Senior Team
- Completing Executive Director financial forms and check requests
- Other duties, as assigned
- A bachelor’s degree or equivalent experience
- A demonstrated ability to create and implement systems to keep others organized and on-track
- Excellent written and verbal communications skills
- Strong interpersonal skills; proven ability to work well with and get results from a variety of stakeholders, including peers, subordinates, superiors and high-level executives
- Ability to operate with purpose and accuracy in a fast-paced, deadline driven environment
- Fluency in all MS Office applications, Salesforce experience highly preferred
- A commitment to doing whatever is required to get the job done
- Experience and interest in hands-on volunteer service
- Ability to juggle concurrent multiple assignments and prioritize accordingly
- Ability to work both independently and as a member of a team
- Ability to remain flexible in potentially unpredictable situations
- Discretion and a professional demeanor, both in person and on the telephone
Competitive salary and benefits package commensurate with experience is offered.
Please submit a cover letter, resume, and salary requirements via email (include job title in the subject line) to email@example.com
No phone calls, please.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. New York Cares is an Equal Opportunity/Affirmative Action Employer.