Meets pressing community needs by mobilizing caring New Yorkers in volunteer service.

Executive Assistant & Board Liaison

Reporting to the Executive Director, with a dotted line to the Chief Development Officer, the Assistant to the Executive Director and Board Liaison manages the Executive Director’s schedule, coordinates a variety of activities and initiatives with New York Cares, serving as a primary contact to the Board of Directors and taking on a variety of special projects.

Responsibilities

Job duties will include, but are not limited to: 

  • Providing administrative support to the Executive Director including strategic management of the calendar, making travel arrangements, and screening phone calls
  • Managing email, including screening, forwarding and responding to emails, as appropriate, for the Executive Director
  • Drafting internal and external correspondence on behalf of the Executive Director
  • Overseeing board meeting logistics and working with board and staff leadership to prepare board meeting materials;
  • Organize special events for the board, such as donor receptions
  • Scheduling Board Committee meetings
  • Coordinating with staff to prepare Executive Director and Chief Development Officer for Board member and donor meetings
  • Assisting the Executive Director in keeping internal and Board-related initiatives and special projects on track
  • Performing general administrative duties, such as photocopying, organizing mailings, and filing for Executive Director and Senior Team
  • Completing Executive Director financial forms and check requests
  • Other duties, as assigned

Qualifications

  • A bachelor’s degree or equivalent experience
  • A demonstrated ability to create and implement systems to keep others organized and on-track
  • Excellent written and verbal communications skills
  • Strong interpersonal skills; proven ability to work well with and get results from a variety of stakeholders, including peers, subordinates, superiors and high-level executives
  • Ability to operate with purpose and accuracy in a fast-paced, deadline driven environment
  • Fluency in all MS Office applications, Salesforce experience highly preferred
  • A commitment to doing whatever is required to get the job done
  • Experience and interest in hands-on volunteer service
  • Ability to juggle concurrent multiple assignments and prioritize accordingly
  • Ability to work both independently and as a member of a team
  • Ability to remain flexible in potentially unpredictable situations
  • Discretion and a professional demeanor, both in person and on the telephone

Salary

Competitive salary and benefits package commensurate with experience is offered.

Apply

Please submit a cover letter, resume, and salary requirements via email (include job title in the subject line) to hr@newyorkcares.org

No phone calls, please.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. New York Cares is an Equal Opportunity/Affirmative Action Employer.